Software subscriptions
$1,186 a month on keys you don't need.
Out of $2,833.00 of software a month. $14,232.00 a year.
Request a reviewOpen the cabinet
Example: a four-practice dental group. An illustrative stack at illustrative prices: not a client, and not any vendor's price list.
The pegboard
149 licences billed. 48 still on the hook.
Microsoft 365 Business Standard 72
DocuSign Business Pro 24
Canva Teams 20
HubSpot Starter 12
Adobe Creative Cloud 12
Pipedrive Essential 8
QuickBooks Essentials 1
A key on its hook is a seat paid for and not in use: assigned to no one, or unused for more than 90 days. The second CRM is counted on its own, below.
The sign-out book
12 keys, untouched for 90+ days.
12 × $12.50 = $150.00 a month on Microsoft 365, unused for more than 90 days.
Key · Microsoft 365Days since last used
- Seat 01125 days
- Seat 02130 days
- Seat 03135 days
- Seat 04140 days
- Seat 05145 days
- Seat 06150 days
- Seat 07155 days
- Seat 08160 days
- Seat 09165 days
- Seat 10170 days
- Seat 11175 days
- Seat 12180 days
Blank tags
Paid for. Nobody's name on them.
Microsoft 365 · 72 billed, 56 people
16 × $12.50 = $200.00
DocuSign · 24 billed, 12 people
12 × $25.00 = $300.00
$500.00 a month
Sealed envelopes
8 licences, never once signed in.
8 × $38.00 = $304.00 a month
One door, two locks
Two CRMs for one job.
Keeping only one saves at least $232.00 a month, the cost of the cheaper one (Pipedrive, 8 × $29.00). Dropping HubSpot instead saves more.
Our reading of the two products, not your usage data. We confirm they overlap before counting it.
WORK ORDER · REKEY · EXAMPLE DENTAL GROUP
Two CRMs, keep one$232.00
Microsoft 365, assigned to no one$200.00
Microsoft 365, unused 90+ days$150.00
DocuSign, assigned to no one$300.00
Adobe, never signed in$304.00
Monthly total$1,186.00
KEEP THIS STUB
$14,232 a year.
Zylo's 2026 SaaS Management Index: the average organisation it tracks used only 54% of its software licences. Zylo, 2026
Drop in your invoices and your user list.
We count the hooks.
Send your invoicesWhat to send
We delete the files once the figures are read. Nothing up front on a one-off review: 35% of 12 months of savings, once. No finding, no fee.